Talent Production Coordinator

Job Summary: 

The Talent Coordinator provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment. 

What You’ll Do 

• Assists the Talent Management team in day-to-day activities including: 
• Updating assignments and schedules in database 

• Calendar scheduling for Talent Management, including various department meetings and demos 
• Travel scheduling and coordination 
• Expense reporting 
• Various administrative tasks as needed 
• Email weekly crew reports for each show, and schedule weekly crewing meetings

• Recording and distributing meeting minutes 
• Act as back-up point person for Talent Managers, related to crewing and artist schedules 
• Coordinate setting up all End of Show reviews and tracking progress to completion 
• Update and maintain confidential files and database, including show credit lists and demo reel requests 
• Point of contact for conference room bookings, including set up for cross-site meetings  

• Organize and maintain location equipment including cataloging, shipping and repairs 
• Coordinate Talent Management workplace service and IT needs 
• Coordinate on-site Talent Management and Training visitors  
• Occasionally act as back-up for Executive Assistants 
• Assist with various event planning and coordination across ILM departments 

• Special projects as needed on an on-going basis as assigned 

 
What We’re Looking For 

• Bachelor’s degree in film production or equivalent preferred 

• Minimum one year of related experience 

• Computer skills: Microsoft Word, Excel, Google Suite 

• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines 

• Ability to work well in a team environment 

• Strong verbal and written communication skills 

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